How To Use Fields In Word
Please Notation: This article is written for users of the post-obit Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Give-and-take 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Give-and-take, click here: Using Merge Fields.
Please Notation: This article is written for users of the post-obit Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Give-and-take 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Give-and-take, click here: Using Merge Fields.
Using Merge Fields
When you are creating your main mail merge certificate, you use merge fields to indicate where Word should insert data it extracts from your data source. Once you have started the mail merge process (equally described in the previous tip), you can easily insert the appropriate merge fields. Again, how y'all exercise this depends on your version of Give-and-take.
If you lot are using Give-and-take 97 or Discussion 2000, you use the tools on the Mail Merge toolbar. This toolbar appears automatically whenever you have opened a chief mail merge certificate that has a information source attached to information technology. The two main buttons you volition use are the following:
- Insert Merge Field. This push button allows you to select, by field header name, the information to be inserted in your finished certificate. For instance, if you lot have a field named LastName in your data source, yous tin can select that field when y'all click your mouse on the Insert Merge Field button.
- Insert Word Field. This button allows yous to place other types of controlling fields in your document. These fields don't represent data, but instead command how Word creates the concluding document based on information in your data file. For instance, you can insert a conditional field that would check the value of a field in your information source and only include information if a sure status was met.
If you are using Word 2002 or Word 2003, then you choose what to include from the options presented in the chore pane. If you lot want to insert a merge field, you click on the More than Items link to come across which merge fields are bachelor. In reality, it is easier to only display the Postal service Merge toolbar in Discussion 2002 or Word 2003, and so utilize the tools available there. Cull Toolbars from the View menu, and so choose Mail Merge. Y'all can then insert fields merely every bit y'all would in Word 97 or Word 2000.
The all-time mode to learn how to apply merge fields is by experimenting. Try using different fields and meet what happens. You tin can learn quite a scrap this way, and you will exist happier with the resulting merged documents.
WordTips is your source for toll-effective Microsoft Word preparation. (Microsoft Discussion is the well-nigh pop word processing software in the globe.) This tip (1370) applies to Microsoft Discussion 97, 2000, 2002, and 2003. Yous can notice a version of this tip for the ribbon interface of Word (Word 2007 and subsequently) here: Using Merge Fields.
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How To Use Fields In Word,
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